Medical, surgical, dental, speech, and allied health. Because of the diverse and complex needs of patients, and the required services of many varied specialists, interdisciplinary cooperation and team care are promoted.
The mission of The Cleft Palate-Craniofacial Journal is to publish peer-reviewed information of the highest scientific quality regarding cleft palate and other craniofacial anomalies in order to advance the global education of scientists and clinicians.
The acquisition and dissemination of knowledge regarding all aspects of craniofacial anomalies
The sharing of knowledge from both the basic and clinical sciences
The highest ethical standards in research and care
Interdisciplinary collaboration, education and team care
|Jack C. Yu, DMD, MD, MS ED||Augusta, GA, USA|
|Stephen F. Conley, MD, MS||Milwaukee, WI, USA|
|Kristina Aldridge, PhD||Columbia, MO, USA|
|Gregory M. Cooper, PhD||Pittsburgh, PA, USA|
|James J. Cray, PhD||Charleston, South Carolina, USA|
|Mark P. Mooney, PhD||Pittsburgh, PA, USA|
|Craig B. Birgfeld, MD||Seattle, WA, USA|
|Lisa R. David, MD||Winston-Salem, NC, USA|
|Justine C. Lee, MD, PhD, FACS||Los Angeles, CA, USA|
|Richard A. Bruun, DDS||Boston, MA, USA|
|Christos Katsaros, DDS, Dr med dent, Odont Dr/PhD||Bern, Switzerland|
|Daniel Levy-Bercowski, DDS, MS, MSD||Augusta, GA, USA|
|Kirt E. Simmons, DDS, PhD||Roland, AR, USA|
|Stephanie Watkins, PhD, MSPH, MSPT||Raleigh, NC, USA|
|Helen M. Sharp, PhD||Forest Grove, OR, USA|
|Anne V. Hing, MD||Seattle, WA, USA|
|Eric C. Liao, M.D., Ph.D.||Boston, MA, USA|
|Michele Rubini, MD||Ferrara, Italy|
|Anne Boekelheide, RN, MSN, PNP||San Francisco, CA, USA|
|Patricia D. Chibbaro, RN, MS, CPNP||New York, NY, USA|
|Craig B. Birgfeld, MD||Seattle, WA, USA|
|Arun K. Gosain, MD||Chicago, IL, USA|
|Justine C. Lee, MD, PhD, FACS||Los Angeles, CA, USA|
|Davinder J. Singh, MD||Phoenix, AZ, USA|
|Amelia F. Drake, MD||Chapel Hill, NC, USA|
|Bernard J. Costello, DMD, MD, FACS||Pittsburgh, PA, USA|
|Robert J. Havlik, MD||Milwaukee, WI, USA|
|Patricia A. Beals, DMD, MS||Phoenix, AZ, USA|
|Lynn M. Fox, MA, MEd, CCC-SLP||Chapel Hill, NC, USA|
|Carrie L. Heike, MD, MS||Seattle, WA, USA|
|John A. Girotto, MD, MMA, FAAP, FACS||Grand Rapids, MI|
|Patricia Chibbaro, MS, RN, CPNP||New York, NY, USA|
|Scott A. Dailey, PhD||Iowa City, IA, USA|
|Oksana Jackson, MD||Wynnewood, PA, USA|
|Snehlata Oberoi, BDS, MDS, DDS||San Francisco, CA, USA|
|John van Aalst, MD||Cincinnati, OH, USA|
|Kristina Wilson, PhD, CCC-SLP||Houston, TX|
This Journal is a member of the Committee on Publication Ethics.
This Journal recommends that authors follow the Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals formulated by the International Committee of Medical Journal Editors (ICMJE).
Please read the guidelines below then visit the Journal’s submission site https://mc.manuscriptcentral.com/cpcj to upload your manuscript. Please note that manuscripts not conforming to these guidelines may be returned.
Only manuscripts of sufficient quality that meet the aims and scope of The Cleft Palate-Craniofacial Journal (CPCJ) will be reviewed. CPCJ is directed to a multidisciplinary readership of clinicians and scientists interested in craniofacial anomalies, including cleft lip and cleft palate. The CPCJ publishes original research articles, clinical reports, brief communications, articles related to new ideas or innovations, letters to the editor, editorials, invited book reviews, and meeting announcements.
There are no fees payable to submit or publish in this journal.
As part of the submission process you will be required to warrant that you are submitting your original work, that you have the rights in the work, and that you are submitting the work for first publication in the Journal (except as an abstract). You will also need to warrant that your submission is not being considered for publication elsewhere, has not already been published elsewhere, and that you have obtained and can supply all necessary permissions for the reproduction of any copyright works not owned by you. Please see our guidelines on prior publication and note that CPCJ may accept submissions of papers that have been posted on pre-print servers; please alert the Editorial Office when submitting (contact details are at the end of these guidelines) and include the DOI for the preprint in the designated field in the manuscript submission system. Authors should not post an updated version of their paper on the preprint server while it is being peer reviewed for possible publication in the journal. If the article is accepted for publication, the author may re-use their work according to the journal's author archiving policy.If your paper is accepted, you must include a link on your preprint to the final version of your paper.
- What do we publish?
1.1 Aims & Scope
1.2 Article types
1.3 Writing your paper
- Editorial policies
2.1 Peer review policy
2.5 Declaration of conflicting interests
2.6 Research ethics and patient consent
2.7 Clinical trials
2.8 Reporting guidelines
- Publishing policies
3.1 Publication ethics
3.2 Contributor's publishing agreement
3.3 Open access and author archiving
- Preparing your manuscript
4.2 Artwork, figures and other graphics
4.3 Supplementary material
4.4 Reference style
4.5 English language editing services
- Submitting your manuscript
5.2 Information required for completing your submission
- On acceptance and publication
6.1 SAGE Production
6.2 Online First publication
6.3 Access to your published article
6.4 Promoting your article
- Further information
Before submitting your manuscript to CPCJ, please ensure you have read the Aims & Scope. CPCJ publishes manuscripts of the highest scientific quality on all topics related to orofacial clefts and other craniofacial anomalies in order to advance the global education of scientists and clinicians
Original Articles: 7 typeset pages as they appear in the journal (about 7,000 words, with up to 6 fiures or tables combined)
What I (We) Do: 2 typeset pages as they appear in the journal (about 1,000 words, with up to 3 figures or tables combined and up to 5 references)
Case Reports: 4 typeset pages as they appear in the journal (about 4,000 words, with up to 6 figures or tables combined)
Ethics / Health Policy / Ideas and Innovations / Brief Communications: 3 typeset pages as they appear in the journal (about 3,000 words, with up to 3 figures or tables combined)
Perspectives / Letters to the Editor / Editorials: Should provide thoughtful, scientific, constructive commentary pertaining to articles or research published in The Cleft Palate-Craniofacial Journal. 1.5 typeset pages as they appear in the journal (about 1,500 words, with up to 1 figure or table).
A single figure may include multiple images (a, b, c, etc.) but all must appear on the same page.
Supporting material that is not essential to an understanding of the article may be posted with the article as supplemental online-only material.
CPCJ allows as many citations and references as the authors feel necessary for the manuscript.
The SAGE Author Gateway has some general advice and on how to get published, plus links to further resources.
1.3.1 Make your article discoverable
When writing up your paper, think about how you can make it discoverable. The title, keywords and abstract are key to ensuring readers find your article through search engines such as Google. For information and guidance on how best to title your article, write your abstract and select your keywords, have a look at this page on the Gateway: How to Help Readers Find Your Article Online
Two independent peer reviews are typically solicited. At the discretion of the Section Editor, a third review by a biostatistician may also be solicited. The Editor is responsible for all final decisions regarding acceptance or rejection, recommendations for revision, and final editing. Manuscripts will be evaluated according to various criteria, including scientific methodology, level of evidence, novelty, clarity, and conciseness. Accepted articles describing novel findings or methods with high levels of evidence may be advanced in the publication queue at the discretion of the Editor.
All submitted articles are "double-blinded" to ensure an unbiased review. Reviewers will not have access to author names or affiliations. Authors will not have access to reviewer names or affiliations.
The Editor or members of the Editorial Board may occasionally submit their own manuscripts for possible publication in the journal. In these cases, the peer review process will be managed by alternative members of the Board and the submitting Editor/Board member will have no involvement in the decision-making process.
CPCJ is committed to delivering high quality, fast peer-review for your paper, and as such has partnered with Publons. Publons is a third party service that seeks to track, verify and give credit for peer review. Reviewers for CPCJ can opt in to Publons in order to claim their reviews or have them automatically verified and added to their reviewer profile. Reviewers claiming credit for their review will be associated with the relevant journal, but the article name, reviewer’s decision and the content of their review is not published on the site. For more information visit the Publons website.
The Editor or members of the Editorial Board may occasionally submit their own manuscripts for possible publication in the journal. In these cases, the peer review process will be managed by alternative members of the Board and the submitting Editor/Board member will have no involvement in the decision-making process.
Papers should only be submitted for consideration once consent is given by all contributing authors. Those submitting papers should carefully check that all those whose work contributed to the paper are acknowledged as contributing authors.
The list of authors should include all those who can legitimately claim authorship. This is all those who:
(i) Made a substantial contribution to the concept or design of the work; or acquisition, analysis or interpretation of data,
(ii) Drafted the article or revised it critically for important intellectual content,
(iii) Approved the version to be published,
(iv) Participated sufficiently in the work to take public responsibility for appropriate portions of the content.
Each author must declare his or her contribution to the manuscript by signing the copyright transfer form. Authors should meet the conditions of all of the points above.
The CPCJ allows research groups to be recognized in submitted manuscripts. Authors should identify both the group name and the individual authors who accept responsbility for the article (e.g., Smith A, Johnson R, Williams T; The CleftCran Research Group). The named individuals must meet the full criteria and requirements for authorship as described above. Other research group members who do not qualify for authorship may be listed in an Acknowledgement.
Acquisition of funding, collection of data, or general supervision of the research group alone does not constitute authorship, although all contributors who do not meet the criteria for authorship should be listed in the Acknowledgments section. Please refer to the International Committee of Medical Journal Editors (ICMJE) authorship guidelines for more information on authorship.
All contributors who do not meet the criteria for authorship should be listed in an Acknowledgements section. Examples of those who might be acknowledged include a person who provided purely technical help, or a department chair who provided only general support.
Please supply any personal acknowledgements separately to the main text to facilitate anonymous peer review.]
2.3.1 Writing assistance
Individuals who provided writing assistance, e.g. from a specialist communications company, do not qualify as authors and so should be included in the Acknowledgements section. Authors must disclose any writing assistance – including the individual’s name, company and level of input – and identify the entity that paid for this assistance.
It is not necessary to disclose use of language polishing services.
CPCJ requires all authors to acknowledge their funding in a consistent fashion under a separate heading. Please visit the Funding Acknowledgements page on the SAGE Journal Author Gateway to confirm the format of the acknowledgment text in the event of funding, or state that: This research received no specific grant from any funding agency in the public, commercial, or not-for-profit sectors.
It is the policy of CPCJ to require a declaration of conflicting interests from all authors enabling a statement to be carried within the paginated pages of all published articles. Authors are required to disclose, in a cover letter accompanying their manuscript, any relevant conflict of interest, including direct or indirect financial interests they may have in the materials or subject matter dealt with in the manuscript. This information will be held in confidence by the Editor during the review process, but at the discretion of the Editor, may be included in publication of an accepted manuscript.
Please ensure that a ‘Declaration of Conflicting Interests’ statement is included at the end of your manuscript, after any acknowledgements and prior to the references. If no conflict exists, please state that ‘The Author(s) declare(s) that there is no conflict of interest’.
For guidance on conflict of interest statements, please see the ICMJE recommendations here.
Medical research involving human subjects must be conducted according to the World Medical Association Declaration of Helsinki. Compliance with these guidelines should be indicated in the Methods section of the manuscript, along with Institutional Review Board approval if appropriate.
Submitted manuscripts should conform to the ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals, and all papers reporting animal and/or human studies must state in the methods section that the relevant Ethics Committee or Institutional Review Board provided (or waived) approval. Please ensure that you have provided the full name and institution of the review committee, in addition to the approval number.
While informed consent might not be required for consecutive case series and/or retrospective chart review reports, these are still considered research given that the objective of your report is to generalize the findings. As such, they require Humans Subjects Review Board approval. If a form IRB is not available, the authors must state so in a cover letter accompanying the submission, and include a statement in the manuscript that principles outlined in the Declaration of Helsinki were followed.
For research articles, authors are also required to state in the methods section whether participants provided informed consent and whether the consent was written or verbal.
Information on informed consent to report individual cases or case series should be included in the manuscript text. A statement is required regarding whether written informed consent for patient information and images to be published was provided by the patient(s) or a legally authorized representative. The author is responsible for ensuring the anonymity of protection of any individual depicted in a manuscript. A signed permission form must be submitted for any recognizable individual appearing in manuscript figures. Shading of the eyes is not an acceptable means of rendering an individual unrecognizable. If an author chooses to use his/her own institutional patient permission form, it must include permission to use photographs for all types of publication including but not limited to print, visual, electronic, or broadcast media. Consent forms should be uploaded at submission.
Please also refer to the ICMJE Recommendations for the Protection of Research Participants.
All research involving animals submitted for publication must be approved by an ethics committee with oversight of the facility in which the studies were conducted. The journal has adopted the Consensus Author Guidelines on Animal Ethics and Welfare for Veterinary Journals published by the International Association of Veterinary Editors.
CPCJ endorses the ICMJE requirement that clinical trials are registered in a WHO-approved public trials registry at or before the time of first patient enrolment. However, consistent with the AllTrials campaign, retrospectively registered trials will be considered if the justification for late registration is acceptable. The trial registry name and URL, and registration number must be included at the end of the abstract.
The relevant EQUATOR Network reporting guidelines should be followed depending on the type of study. For example, all randomized controlled trials submitted for publication should include a completed CONSORT flow chart as a cited figure and the completed CONSORT checklist should be uploaded with your submission as a supplementary file. Systematic reviews and meta-analyses should include the completed PRISMA flow chart as a cited figure and the completed PRISMA checklist should be uploaded with your submission as a supplementary file. The EQUATOR wizard can help you identify the appropriate guideline.
Other resources can be found at NLM’s Research Reporting Guidelines and Initiatives.
At SAGE we are committed to facilitating openness, transparency and reproducibility of research. Where relevant, CPCJ encourages authors to share their research data in a suitable public repository subject to ethical considerations and to include a data accessibility statement in their manuscript file. Authors should also follow data citation principles. For more information please visit the SAGE Author Gateway, which includes information about SAGE’s partnership with the data repository Figshare.
CPCJ requests all authors submit any primary data used in their research articles alongside their article submissions to be published in the online version of the journal, or provide detailed information in their articles on how the data can be obtained. This information should include links to third-party data repositories or detailed contact information for third-party data sources. Data available only on an author-maintained website will need to be loaded onto either the journal’s platform or a third-party platform to ensure continuing accessibility. Examples of data types include but are not limited to statistical data files, replication code, text files, audio files, images, videos, appendices, and additional charts and graphs necessary to understand the original research. The editor may consider limited embargoes on proprietary data. The editor(s) can also grant exceptions for data that cannot legally or ethically be released. All data submitted should comply with Institutional or Ethical Review Board requirements and applicable government regulations. For further information, please contact the Editor at the address given below.
SAGE is committed to upholding the integrity of the academic record. We encourage authors to refer to the Committee on Publication Ethics’ International Standards for Authors and view the Publication Ethics page on the SAGE Author Gateway.
CPCJ and SAGE take issues of copyright infringement, plagiarism, or other breaches of best practice in publication very seriously. We seek to protect the rights of our authors, and we always investigate claims of plagiarism or misuse of published articles. Equally, we seek to protect the reputation of the journal against malpractice. Submitted articles may be checked with duplication-checking software. Where an article, for example, is found to have plagiarised other work or included third-party copyright material without permission or with insufficient acknowledgement, or where the authorship of the article is contested, we reserve the right to take action including, but not limited to: publishing an erratum or corrigendum (correction); retracting the article; taking up the matter with the head of department or dean of the author's institution and/or relevant academic bodies or societies; or taking appropriate legal action.
3.1.2 Prior publication
If material has been previously published it is not generally acceptable for publication in a SAGE journal. However, there are certain circumstances where previously published material can be considered for publication. Please refer to the guidance on the SAGE Author Gateway or if in doubt, contact the Editor at the address given below.
Before publication, SAGE requires the author as the rights holder to sign a Journal Contributor’s Publishing Agreement. SAGE’s Journal Contributor’s Publishing Agreement is an exclusive licence agreement which means that the author retains copyright in the work but grants SAGE the sole and exclusive right and licence to publish for the full legal term of copyright. Exceptions may exist where an assignment of copyright is required or preferred by a proprietor other than SAGE. In this case copyright in the work will be assigned from the author to the society. For more information please visit the SAGE Author Gateway
CPCJ offers optional open access publishing via the SAGE Choice program. For more information please visit the SAGE Choice website. For information on funding body compliance, and depositing your article in repositories, please visit SAGE Publishing Policies on our Journal Author Gateway.
Original Articles: Reports of original clinical or basic science data pertaining to prevalence, causes, mechanisms, diagnosis, course, treatment, and prevention, including systematic reviews and meta-analysis that represent a new contribution to the field. Limit: 7 typeset pages as they appear in the journal (about 7,000 manuscript words, with up to 6 figures or tables combined).
What I (We) Do: Introduce new solutions to clinical problems. Novelty and quality of illustrations and videos (when appropriate) are key ingredients. Authors should include a brief (50-75 words) abstract with the following format: background (what is the issue/problem), solution, what I/we did that is new. Also, include 3-5 keywords. If no patient identifiable data are included, no IRB form is necessary. Limit: 2 typeset pages as they appear in the journal (about 1,000 words, with up to 3 figures or tables combined, and up to 5 references).
Clinical Reports: Case reports presenting new clinical information. Limit: 4 typeset pages as they appear in the journal (about 4,000 manuscript words, with up to 6 figures or tables combined).
Ideas and Innovations: Short communications related to novel ideas, techniques, methods of assessment, etc. Limit: 3 typeset pages as they appear in the journal (about 3,000 manuscript words, with up to 3 figures or tables combined).
Brief Communications: Preliminary or limited results of origial research pertaining to prevalence, causes, mechanisms, diagnosis, course, treatment, and prevention. Limit: 3 typeset pages as they appear in the journal (about 3,000 manuscript words, with up to 3 figures or tables combined).
Ethics/Health Policy: Ethical and Legal Reports are original articles which examine issues of ethics or the law arising in cleft and craniofacial care and research. Health Policy Reports are original articles which examine social, political, and economic issues arising in cleft and craniofacial care or research. Limit: 3 typeset pages as they appear in the journal (about 3,000 manuscript words, with up to 3 figures or tables combined).
Perspectives are typically solicited articles (unsolicited articles will be considered) that provide background and context for an article in the issue in which they appear. Perspectives should provide thoughtful, scientific, constructive commentary. Limit: 1.5 typeset pages as they appear in the journal (about 1,500 manuscript words, with up to 1 figure or table). A single figure may include multiple images (a, b, c, etc.) but all must appear on the same page. Supporting material that is not essential to an understanding of the article may be posted with the article as supplemental online-only material.
Letters to the Editor: Comments in the form of letters that express differences of opinion or supporting views of recently published CPCJ content. They should provide thoughtful, scientific, constructive commentary. Limit: 1.5 typeset pages as they appear in the journal (about 1,500 manuscript words, with up to 1 figure or table). A single figure may include multiple images (a, b, c, etc.) but all must appear on the same page. Supporting material that is not essential to an understanding of the article may be posted with the article as supplemental online-only material.
Editorials: Brief substantiated commentaries on subjects of interest to the CPCJ readership. Editorials should be narrative in form and provide thoughtful, scientific, constructive commentary. Limit: 1.5 typeset pages as they appear in the journal (about 1,500 manuscript words, with up to 1 figure or table). A single figure may include multiple images (a, b, c, etc.) but all must appear on the same page. Supporting material that is not essential to an understanding of the article may be posted with the article as supplemental online-only material.
The preferred format for your manuscript is Word. LaTeX files are also accepted. Word and (La)Tex templates are available on the Manuscript Submission Guidelines page of our Author Gateway.
For guidance on the preparation of illustrations, pictures and graphs in electronic format, please visit SAGE’s Manuscript Submission Guidelines.
Figures supplied in colour will appear in colour online regardless of whether or not these illustrations are reproduced in colour in the printed version. For specifically requested colour reproduction in print, you will receive information regarding the costs from SAGE after receipt of your accepted article. The first color image is $800, and it is $200 for any additional color images within the same contribution.
This journal is able to host additional materials online (e.g. datasets, podcasts, videos, images etc) alongside the full-text of the article. For more information please refer to our guidelines on submitting supplementary files.
Video clips that contribute significantly to the manuscript may be submitted in either avi, mov, or mpeg formats. Videos should be submitted at the desired reproduction size and length, but should not exceed 6MB in size. If submitting avi files, the files must be compressed. Authors are solely responsible for all editing of video clips. Each video file must be accompanied by a still image from the video that conforms to the figure resolution and size requirements outlined above for figures. This image will be published in the print version of the journal in place of the video. Please indicate in the figure legend that the still image has an associated video file. Both the print-version figure and the video must share the same file name (e.g., Figure1.jpg and Figure1.mov). A "List of Video Legends" should be prepared on a separate page at the end of the manuscript article file. Video submissions are strongly encouraged, particularly for articles dealing with surgical techniques.
Audio clips that contribute significantly to the manuscript may be submitted in .au, .ram, .wav, or .mp3 formats. Audio files should not exceed 6 MB in size. Authors are solely responsible for all editing of audio clips. Audio clips should be cited in the manuscript as Audio 1, Audio 2, etc. A "List of Audio Legends" should be submitted on a separate page at the end of the manuscript article file.
For citations and references, CPCJ uses the 10th Edition AMA Manual of Style.
Authors seeking assistance with English language editing, translation, or figure and manuscript formatting to fit the journal’s specifications should consider using SAGE Language Services. Visit SAGE Language Services on our Journal Author Gateway for further information.
CPCJ is hosted on SAGE Track, a web based online submission and peer review system powered by ScholarOne™ Manuscripts. Visit https://mc.manuscriptcentral.com/cpcj to login and submit your article online.
IMPORTANT: Please check whether you already have an account in the system before trying to create a new one. If you have reviewed or authored for the journal in the past year it is likely that you will have had an account created. For further guidance on submitting your manuscript online, please visit ScholarOne.
MANUSCRIPT FILES TO BE UPLOADED
1. Title Page
- The Title Page (submitted separately from the manuscript) must include (in the following order): Title (maximum 20 words); should be informative, relevant, and concise
- Author names with no more than three highest attained degrees, in the order that they will appear in print
- Academic rank or position, and institutional affiliation for each author
- Name, address, telephone number, fax number, and email address of the corresponding author, who will receive all editorial communication and reprint requests
- If applicable, statement that manuscript was presented orally at a professional meeting, including the name, date, and location of the meeting
- Credits and appropriate grant numbers if the study was supported by an agency.
- Running title (less than 8 words)
- If applicable, statement acknowledging all forms of financial support
- If desired, any other acknowledgements (e.g. individuals assisting with conduct of the study but not qualifying for authorship)
To ensure that the article is blinded, please do not include author names or affiliations, or any other identifying information in any portion of the manuscript other than this Title Page.
Page 1: Title The first page of the manuscript text file should include only the title used on the Title Page (above).
Page 2: Abstract Original articles and ideas and innovations articles should include a structured abstract of no longer than 250 words (including Key Words) with the following headings and information, as applicable. Structured abstracts of no longer than 150 words should be used for data-based Brief Communications articles.
Objective: State the main question or objective of the study and the major hypothesis tested, if any.
Design: Describe the design of the study indicating, as appropriate, use of randomization, blinding, criterion standards for diagnostic tests, temporal direction (retrospective or prospective), etc.
Setting: Indicate the study setting, including the level of clinical care (for example, primary or tertiary; private practice or institutional).
Patients, Participants: State selection procedures, entry criteria, and numbers of participants entering and finishing the study.
Interventions: Describe the essential features of any intervention, including the methods and duration of administration.
Main Outcome Measure(s): The primary study outcome measures should be indicated as planned before data collection began. If the hypothesis being reported was formulated during or after data collection, this fact should be clearly stated.
Results: Describe measurements that are not evident from the nature of the main results and indicate any blinding. If possible, the results should be accompanied by confidence intervals (most often the 95% interval) and the exact level of statistical significance. For comparative studies, confidence intervals should relate to the differences between groups. Absolute values should be indicated when risk changes or effect sizes are given.
Conclusions: State only those conclusions of the study that are directly supported by data, along with their clinical application (avoiding overgeneralization) and/or whether additional study is required before the information should be used in clinical settings. Equal emphasis must be given to positive and negative findings of equal scientific merit.
(Reproduced with permission from: Haynes RB et al. More informative abstracts revisited. Ann Intern Med. 1990;113:69–76).
Key Words: A short list of the key words that reflects the article’s content. Clinical reports should include an unstructured abstract of no longer than 100 words, including Key Words, describing the objective, essential features and uniqueness of the case being presented, and conclusions. Non-data-based Brief Communications and Ethics, Legal, or Health Policy reports should include an unstructured abstract of no longer than 100 words, including Key Words.
Page 3: Body of Manuscript Where applicable, divide the body of the manuscript into the Introduction, Methods, Results, Conclusion, and References.
The CPCJ follows guidelines published in the American Medical Association Manual of Style. Manuscripts should be typed double-spaced with 1” margins, left justified, and use a standard 12-point font. Pages should be numbered consecutively in the upper right hand corner, beginning with the second page. Do not print a running title. Turn off the word processing program’s hyphenation feature and ‘‘smart quotes’’ feature before typing. Headings must be used to designate the major divisions of the manuscript. Up to three levels of headings may be used.
If a statistical analysis is conducted, explanation of the methods used must precede the Results section in the manuscript. Unusual or complex analysis methods should be referenced.
Units of Measure/ Abbreviations
The metric system is preferred for expressing units of measure. Abbreviations may be used for terms. The full term for each abbreviation should appear at its first use in the text, unless the abbreviation is a standard unit of measure. Abbreviations used in a table must be explained in a footnote below the table. For a list of standard abbreviations, consult the Council of Biology Editors Style Guide (available from the Council of Science Editors, 9650 Rockville Pike, Bethesda, MD 20814; http://www.councilscienceeditors.org) or other standard sources.
The table below lists standard accepted abbreviations for typical cleft-type classifications and study groups. Other abbreviations may be proposed for classifications and groups not listed.
USED TO DESCRIBE A SUBJECT GROUP THAT INCLUDES:
cleft lip (excludes (1) cleft lip and alveolus, (2) cleft lip and palate, and (3) cleft palate)
cleft palate only (excludes (1) cleft lip and (2) cleft lip and palate)
cleft lip and palate (excludes (1) cleft lip and (2) cleft palate)
cleft lip with or without cleft palate = cleft lip + cleft lip and palate (excludes cleft palate)
cleft palate with or without cleft lip = cleft lip and palate + cleft palate (excludes cleft lip)
cleft lip and/or cleft palate = cleft lip + cleft lip and palate + cleft palate (no exclusions)
cleft lip with or without cleft alveolus = cleft lip + cleft lip and alveolus (excludes (1) cleft lip, (2) cleft lip and palate, and (3) cleft palate)
TERMS THAT MAY BE ADDED TO THE ABBREVIATIONS ABOVE (IF APPROPRIATE):
Authors who use phonetic symbols are required to use Unicode-compliant fonts in their manuscripts. This will ensure the symbols display properly both during peer review and in the final published article. Examples of acceptable fonts include Charis SIL, Doulos SIL, and Gentium Unicode. Times New Roman is also acceptable, as it includes most IPA symbols and is Unicode compliant.
Single Author Article
Citation: Mantel (1963) or (Mantel, 1963)
Reference: Mantel N. Chi-square tests with one degree of freedom; extensions of the Mantel-Haenszel procedure. J Am Stat Assoc. 1963;58:690–700.
Two Author Article
Citation: Rasheed and Munshi (1996) or (Rasheed and Munshi, 1996)
Reference: Rasheed SA, Munshi AK. Electromyographic and ultrasonographic evaluation of the circum-oral musculature in children. J Clin Pediatr Dent. 1996;20:305-311.
Three Or More Author Article
Citation: Lilja et al. (2000) or (Lilja et al., 2000)
Reference: Lilja J, Elander A, Lohmander A, Persson C. Isolated cleft palate and submucous cleft palate. Oral Maxillofac Surg Clin N Am. 2000;12:455–468.
Two or more works by the same first author in the same year
Citation: Smith (1975a), Smith (1975b) or (Smith, 1975a) etc
Reference: Smith RC. Long term effects of smoking on fetal development. Teratology 1975a;42:75-84.
Citation: Bardach (1967) or (Bardach, 1967)
Reference: Bardach J. Cleft Lip and Palate (Monograph). Warsaw: Polish Institute of Medical Publications; 1967.
Citation: Dowden (1992)
Reference: Dowden PA. The Effects of Listener Training on the Speech Intelligibility of Severely Dysarthric Individuals. Seattle, WA: University of Washington; 1992. Dissertation.
Citation: McWilliams et al. (1990) or (McWilliams et al., 1990)
Reference: McWilliams BJ, Morris HL, Shelton RL. Cleft Palate Speech. Philadelphia: BC Decker; 1990: 40-49. (only list pages if specific pages are cited).
Chapter in Book
Citation: Eliason (1990) or (Eliason, 1990)
Reference: Eliason MJ. Neuropsychological perspectives of cleft lip and palate. In: Bardach J, Morris HL, eds. Multidisciplinary Management of Cleft Lip and Palate. Philadelphia: WB Saunders; 1990:825–831.
Citation: Parke and Sawin (1975) or (Parke and Sawin, 1975)
Reference: Parke RD, Sawin DB. Infant characteristics and behavior as elicitors of maternal and paternal responsivity in the newborn period. Presented at the Meeting of the Society for Research in Child Development; April 1975; Denver, Colorado.
Citation: World Health Organization (2005)
Reference: World Health Organization. International database on craniofacial anomalies. Available at: www.who.int/genomics/anomalies/. Accessed June 27, 2005.
When multiple references are cited simultaneously in the text, they should be arranged in chronological order, for example: (Smith, 1975; Jones et al., 1981; Brown, 1986). References should be double-spaced, and listed in alphabetical order (unnumbered) according to the surname of the first author. For articles with more than ten authors, include only the first ten author names in the reference list, followed by “et al.”
A list of figure legends must be included on a separate page at the end of the manuscript article file. The legend should explain each figure as concisely as possible. Do not include figure legends in your figure art file. Figure legends are not included in the word count limit.
Tables should be numbered consecutively using Arabic numerals. Each table should have an appropriate title and explanation at its head. Abbreviations used in a table must be explained in a footnote below the table. Submit tables as separate files, with one table per file, in either .doc (text) or .xls (spreadsheet) format.
All figures and illustrations must be original photographs or artwork. For figures or illustrations reprinted from published work, the author must obtain written permission from the copyright holder and upload that permission as an “Additional Information” file at submission. Figures should be numbered consecutively in the order in which they appear in the manuscript, using Arabic numerals. A “List of Figure” Legends must be included on a separate page following the body of the manuscript. The legend should explain each figure in detail. Authors will be responsible for the following charges for each color figure submitted: $75.00 for online only; $400.00 for both online and print for ACPA members or $500.00 for non-members. A single figure may include multiple images (a, b, c, etc.) but all must appear on the same page.
Figures should be submitted in one of the following formats: tif (preferable), eps, jpg, pdf. Each figure should be submitted as a separate file. Composite figures made up of more than one image should be submitted as separate files (e.g. Fig 1A, Fig 1B). However, composite figures should contain a single legend describing the contents of all figures in the composite.
Refer to the Digital Art Specifications document at www.cpcjournal.org (see ‘For Authors’) for image resolution, size, and format requirements. For symbols that must be explained, please use a key that can be shot with the figures. Do not include symbols in the figure legend. Authors may be charged if artwork must be generated to incorporate figure symbols into the figure legend.
Figures submitted at lower than the required resolutions stated above will be allowed for review purposes. However, the publication process for accepted manuscripts will be delayed until acceptable images have been submitted.
As part of our commitment to ensuring an ethical, transparent and fair peer review process SAGE is a supporting member of ORCID, the Open Researcher and Contributor ID. ORCID provides a unique and persistent digital identifier that distinguishes researchers from every other researcher, even those who share the same name, and, through integration in key research workflows such as manuscript and grant submission, supports automated linkages between researchers and their professional activities, ensuring that their work is recognized.
The collection of ORCID IDs from corresponding authors is now part of the submission process of this journal. If you already have an ORCID ID you will be asked to associate that to your submission during the online submission process. We also strongly encourage all co-authors to link their ORCID ID to their accounts in our online peer review platforms. It takes seconds to do: click the link when prompted, sign into your ORCID account and our systems are automatically updated. Your ORCID ID will become part of your accepted publication’s metadata, making your work attributable to you and only you. Your ORCID ID is published with your article so that fellow researchers reading your work can link to your ORCID profile and from there link to your other publications.
You will be asked to provide contact details and academic affiliations for all co-authors via the submission system and identify who is to be the corresponding author. These details must match what appears on your manuscript. The affiliation listed in the manuscript should be the institution where the research was conducted. If an author has moved to a new institution since completing the research, the new affiliation can be included in a manuscript note at the end of the paper. At this stage please ensure you have included all the required statements and declarations and uploaded any additional supplementary files (including reporting guidelines where relevant).
Please also ensure that you have obtained any necessary permission from copyright holders for reproducing any illustrations, tables, figures or lengthy quotations previously published elsewhere. Submission of a manuscript to the CPCJ is taken as evidence that no portion of hte text or figures has been published or submitted for publication elsewhere unless information regarding prevoius publication is explicitly cited and written copyright permission obtained and uploaded at the time of manuscript submission. Permission should be obtained for both print and online publication.
For further information including guidance on fair dealing for criticism and review, please see the Copyright and Permissions page on the SAGE Author Gateway.
Your SAGE Production Editor will keep you informed as to your article’s progress throughout the production process. Proofs will be sent by PDF to the corresponding author and should be returned promptly. Authors are reminded to check their proofs carefully to confirm that all author information, including names, affiliations, sequence and contact details are correct, and that Funding and Conflict of Interest statements, if any, are accurate. Please note that if there are any changes to the author list at this stage all authors will be required to complete and sign a form authorising the change.
Online First allows final articles (completed and approved articles awaiting assignment to a future issue) to be published online prior to their inclusion in a journal issue, which significantly reduces the lead time between submission and publication. Visit the SAGE Journals help page for more details, including how to cite Online First articles.
SAGE provides authors with online access to their final article.
Publication is not the end of the process! You can help disseminate your paper and ensure it is as widely read and cited as possible. The SAGE Author Gateway has numerous resources to help you promote your work. Visit the Promote Your Article page on the Gateway for tips and advice. In addition, SAGE is partnered with Kudos, a free service that allows authors to explain, enrich, share, and measure the impact of their article. Find out how to maximise your article’s impact with Kudos.
Any correspondence, queries or additional requests for information on the manuscript submission process should be sent to the CPCJ editorial office as follows:
Editor: Jack C. Yu, M.D.
Editorial Office: The Cleft Palate-Craniofacial Journal
7.1 Appealing the publication decision
Editors have very broad discretion in determining whether an article is an appropriate fit for their journal. Many manuscripts are declined with a very general statement of the rejection decision. These decisions are not eligible for formal appeal unless the author believes the decision to reject the manuscript was based on an error in the review of the article, in which case the author may appeal the decision by providing the Editor with a detailed written description of the error they believe occurred.
If an author believes the decision regarding their manuscript was affected by a publication ethics breach, the author may contact the publisher with a detailed written description of their concern, and information supporting the concern, at firstname.lastname@example.org